Know where every asset is, and prove it.
RFID asset tracking and compliance in one system, on-premise or cloud.
A compliance audit fails when the asset register and the building disagree. AssetBase turns RFID scans into proof. Walk your site with a handheld reader, reconcile in seconds and export the audit trail.
Customer journey
See how AssetBase fits into the way your team works, from the first step to the result.
From registered asset to audit proof
Track physical assets from the day you tag them through every RFID audit. The evidence is ready for your auditor.
Asset registered
Add equipment to the register with hierarchy, cost, and custodian assignment.
Tag commissioned
Print and encode RFID or QR tags. Each one ties to a single asset record.
Deployed in field
Location, room, and custodian updates follow the asset through its lifecycle.
Audit scheduled
Plan walk-and-scan sessions. Several handhelds feed one reconciliation run.
Scan & reconcile
RFID reads match, flag missing assets, and de-duplicate across scanners.
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Compliance report
Export the audit trail. Matched, missing and exception lists are ready for review.
The challenge
Sound familiar?
The problem
- Asset registers out of date, kept in spreadsheets or notebooks
- Audits are manual, slow, and error-prone
- Missing assets aren't discovered until they're needed
- Compliance reports hard to compile from scattered evidence
How AssetBase solves it
- ✓Handheld RFID readers capture location in minutes, not hours
- ✓Auto-reconcile expected vs. scanned with instant exception reports
- ✓A locked evidence trail, with every scan logged and timestamped
- ✓Warranties, maintenance, and lifecycle tracked with each asset
Features
RFID tracking and compliance
Asset register
One record per unit with serial, model, RFID tag, custody, location, warranty dates, and depreciation.
RFID capture
Handheld reader app for walk-and-scan audits. Fixed gate readers report over a webhook, and the handheld app captures offline.
Audits & reconciliation
Auto-reconcile expected vs. scanned assets. Exception reports for missing, unexpected, or misplaced items.
Compliance dashboard
Assets in repair, past shelf-life counts, latest audit results, and unresolved exceptions at a glance.
Asset hierarchies
Logical trees (building → floor → room) and BOM trees (server → drives, RAM) for accurate subtree audits.
Flexible deployment
Run AssetBase on your own server or in the cloud. Several handhelds can work one audit at once.
Why AssetBase
Built different, by design
RFID is fast
500+ assets in 30 minutes, against hours with a clipboard.
Compliance is automatic
Every scan is logged, timestamped, and signed. Audit reports generate instantly.
Scan offline on the handheld app, and every scan uploads when the signal returns
Run the appliance on your own site. The handheld app uploads its scans when it reconnects.
Financial integration
Depreciation, book value and disposals are calculated and shown on each asset record.
How it works
Three steps to get started
Register
Catalog assets with RFID tags, serial numbers, and custom attributes.
Scan & reconcile
Walk your site with a handheld reader. Reconcile in one pass, and exceptions are classified for you.
Prove & report
Export audit reports as PDF, CSV or Excel. Each audit keeps its own frozen snapshot.
Use Cases
Where AssetBase shines
Manufacturing
Track production equipment, tools and jigs with compliance audits, and record maintenance condition at every scan.
Healthcare
Medical devices and IT equipment under regulation, with FDA-ready audit trails and evidence.
Data centers
Servers, networking gear, and power supplies with capacity planning and lifecycle tracking.
Ambivo Ecosystem
Part of something bigger
AssetBase links to Ambivo CRM and purchase orders. Every owned asset shows its depreciation schedule and current book value.
Ready to get started with AssetBase?
Free plan available. No credit card required.