Know where every asset is, and prove it.
RFID asset tracking and compliance in one system — on-premise or cloud.
Compliance audits fail when asset registers don't match physical reality. AssetBase turns RFID scans into proof — walk your site with a handheld reader, reconcile in seconds, and export an immutable audit trail.
Customer journey
See how AssetBase fits into the way your team works — from first step to the outcome that matters.
From registered asset to audit proof
Track physical assets from commissioning through RFID audits — with compliance evidence your auditor can actually use.
Asset registered
Add equipment to the register with hierarchy, cost, and custodian assignment.
Tag commissioned
Print and encode RFID or QR tags — each tied to a unique asset record.
Deployed in field
Location, room, and custodian updates follow the asset through its lifecycle.
Audit scheduled
Plan walk-and-scan sessions — multiple handhelds feed one reconciliation run.
Scan & reconcile
RFID reads match, flag missing assets, and de-duplicate across scanners.
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Compliance report
Export immutable audit trails — matched, missing, and exception lists ready for review.
The challenge
Sound familiar?
The problem
- Asset registers outdated — tracked in spreadsheets or notebooks
- Audits are manual, slow, and error-prone
- Missing assets aren't discovered until they're needed
- Compliance reports hard to compile from scattered evidence
How AssetBase solves it
- ✓Handheld RFID readers capture location in minutes, not hours
- ✓Auto-reconcile expected vs. scanned with instant exception reports
- ✓Immutable evidence trail — every scan logged and timestamped
- ✓Warranties, maintenance, and lifecycle tracked with each asset
Features
RFID tracking and compliance
Asset register
One record per unit with serial, model, RFID tag, custody, location, warranty dates, and depreciation.
RFID capture
Handheld reader app for walk-and-scan audits. Fixed gate readers and offline capture with sync when connected.
Audits & reconciliation
Auto-reconcile expected vs. scanned assets. Exception reports for missing, unexpected, or misplaced items.
Compliance dashboard
Assets in repair, past shelf-life counts, latest audit results, and unresolved exceptions at a glance.
Asset hierarchies
Logical trees (building → floor → room) and BOM trees (server → drives, RAM) for accurate subtree audits.
Flexible deployment
Sealed on-premise appliance for fully offline audits, or cloud SaaS for real-time collaboration.
Why AssetBase
Built different, by design
RFID is fast
500+ assets in 30 minutes — vs. hours with a clipboard and manual counts.
Compliance is automatic
Every scan is logged, timestamped, and signed. Audit reports generate instantly.
Works offline, stays in sync
On-premise appliance never needs internet for audits. Syncs to cloud when connected.
Financial integration
Assets feed into Ambivo accounting — depreciation, book value, and disposals tied to the register.
How it works
Three steps to get started
Register
Catalog assets with RFID tags, serial numbers, and custom attributes.
Scan & reconcile
Walk your site with a handheld reader — auto-match and flag exceptions.
Prove & report
Export compliance-ready audit reports with immutable evidence.
Use Cases
Where AssetBase shines
Manufacturing
Track production equipment, tools, and jigs with compliance audits and maintenance scheduling.
Healthcare
Medical devices and IT equipment with regulatory compliance — FDA-ready audit trails and evidence.
Data centers
Servers, networking gear, and power supplies with capacity planning and lifecycle tracking.
Ambivo Ecosystem
Part of something bigger
AssetBase links to Ambivo CRM, purchase orders, and Books — owned assets flow to financial reporting with depreciation and book value synced automatically.
Ready to get started with AssetBase?
Free plan available. No credit card required.