Ambivo Books User Guide
DocsAmbivo Books — User Guide
A chapter-by-chapter user guide for Ambivo Books, written for the people who use the front end every day — owners, bookkeepers, accountants, AR/AP staff, and anyone who reads or produces financial reports.
Each chapter stands on its own. Use the order below for a first read; jump straight to a topic when you have a specific question.
Getting Started
| Guide | What it covers |
|---|---|
| UG-001 — Welcome to Ambivo Books | What Ambivo Books is, the dashboard, navigating the sidebar, key terminology |
| UG-002 — Sign Up, Login, and Authentication | How to log in, MFA, password reset, and the Payment PIN |
| UG-003 — Setting Up Your Company (Entity Setup) | First-time entity setup: name, currency, fiscal year, chart-of-accounts presets |
| UG-004 — Bookkeeping Concepts | Double-entry, debits and credits, ledger, periods, accrual vs. cash |
Master Data
| Guide | What it covers |
|---|---|
| UG-010 — Chart of Accounts | The 21 account types, codes, categories, balances, statements |
| UG-011 — Customers | Adding and managing customers, default A/R accounts, statements |
| UG-012 — Vendors | Adding and managing vendors, defaults, Wise recipients |
| UG-013 — Products and Services | Catalog, default income/expense accounts, tax codes |
Sales
| Guide | What it covers |
|---|---|
| UG-020 — Invoices | Creating, posting, sending via Stripe, recording payments, voiding |
| UG-022 — Payments Received | Customer receipts, refunds, prepayments, assignments |
Purchases
| Guide | What it covers |
|---|---|
| UG-021 — Bills | Recording bills, paying, syncing with the master record, voiding |
| UG-023 — Transfers Sent (Wise Payouts) | International payments through Wise, recipients, the Payment PIN |
Banking
| Guide | What it covers |
|---|---|
| UG-030 — Bank Feeds | Connecting banks via Stripe Financial Connections, manual bank accounts |
| UG-031 — Bank Transactions and Reconciliation | Auto-match, manual matching, excluding, creating expenses inline |
Accounting Operations
| Guide | What it covers |
|---|---|
| UG-040 — Journal Entries and Transactions | Creating manual journals, browsing all transactions, reversing posted entries |
Reporting
| Guide | What it covers |
|---|---|
| UG-050 — Financial Reports | Trial Balance, Income Statement, Balance Sheet, Cash Flow, Aging |
Data Management
| Guide | What it covers |
|---|---|
| UG-060 — Data Import | Importing chart of accounts, opening balances, bank transactions, masters |
Advanced
| Guide | What it covers |
|---|---|
| UG-070 — Multi-Currency | Base currency, multi-currency mode, exchange rates, FX gain/loss |
Administration
| Guide | What it covers |
|---|---|
| UG-080 — Settings and Configuration | Entity, currency, fiscal year, accounting basis, Stripe Connect, Payment PIN |
| UG-090 — QuickBooks Migration and Read-Only Mode | Migrating from QuickBooks, or running Books in read-only mode behind QuickBooks |
Reading Order Suggestions
If you are brand new — Read UG-001, UG-002, UG-003, UG-004. Gets you set up and oriented.
If you are accountant taking over an existing entity — Read UG-001, UG-004, UG-010, UG-040, UG-050. Then dip into master-data and operations guides as needed.
If you are ar clerk — Read UG-001, UG-011, UG-020, UG-022, UG-031. Covers customers, invoicing, receipts, and reconciliation.
If you are ap clerk — Read UG-001, UG-012, UG-021, UG-023, UG-031. Covers vendors, bills, Wise payouts, and reconciliation.
If you are migrating from quickbooks — Read UG-090 first, then UG-060. Start with migration, then data import.
If you are multiple companies or international operations — Read UG-003, UG-070, UG-023. Multi-entity setup, multi-currency, and Wise payouts.
Conventions Used in This Guide
- Bold names refer to UI elements (buttons, fields, screens).
- code-style refers to internal field names or values.
- Quoted values like "Standard" refer to user-facing labels.
- Each guide ends with Common Questions, Tips and Best Practices, and Related Guides.
- Where the system enforces permanence ("cannot be changed after creation"), the guide flags it explicitly.
Reporting Issues With This Guide
If something in the guide is wrong, outdated, or unclear, please report it on the GitHub repository's issue tracker, or send a note to your account manager. We move fast — corrections are welcome.