Usage & Billing

Metering usage, billing integration, and operational cost tracking for assets

Usage & Billing answers one question: what am I being charged for, and why?

It shows the number of assets you are billed for, what that costs, how the number has moved day by day, and the record behind it. Nothing on the page can be edited — it is a statement of what happened, not a form.

What counts as a billable asset

An asset is billable when it is tracked and not disposed.

That second half matters. Assets you have disposed of — scrapped, sold, lost, stolen — stop being counted the moment they are disposed, and the capacity they occupied becomes available again for new assets. You never pay for equipment you no longer own.

Records that are not tracked assets are not counted either.

How the price is worked out

Pricing is graduated, per asset per month, and the rate steps down as your register grows.

The important part is what graduated means: each band prices only the assets inside it. Growing past a band boundary never re-prices the assets below it, and it never re-prices them upward either.

An example. If the first band covers your first 2,000 assets and the next band covers those above it, then at 2,400 assets you pay the first-band rate for 2,000 of them and the lower second-band rate for the remaining 400 — not the lower rate for all 2,400, and not the higher rate for all of them.

The page shows this split explicitly: how many assets fell in each band, the rate that applied, and what each band contributed. If you ever want to check an invoice, this is the breakdown to check it against.

People who sign in are licensed separately from assets, at the standard per-user rate. Someone who never signs in — for instance an asset's recorded custodian — does not need a licence.

Capacity

Your subscription covers a capacity: a number of assets your register is licensed to hold.

Capacity is a commercial figure, not a barrier to work:

Scanning is never blocked. An operator mid-stock-take is never stopped, asked to approve a cost, or shown a licensing message. Assets found in the field are always recorded.
Your bill never rises on its own. Capacity changes by agreement. Nothing anyone does on a handheld changes what you pay.
If your register grows beyond the capacity you have bought, this page tells administrators — showing how far over you are and what agreeing to the larger register would cost. That is deliberately the only place it appears: it is a decision for whoever manages the account, not for someone standing in a yard with a scanner.

The daily record

The page carries a day-by-day history of your billable count, alongside the events that moved it — assets that became billable, assets that stopped being billable, and why.

This is what makes a charge checkable rather than merely asserted. If a number looks wrong, the history shows the day it changed and what changed it.

The record is also tamper-evident: each day is sealed against the day before it, so an altered history does not go unnoticed. If anything about the chain does not verify, the page says so rather than quietly presenting it as sound. A broken chain is not automatically wrong-doing — restoring a backup can do it — but you are told, instead of it being assumed away.

Reductions

Reductions to capacity take effect at your annual renewal, and are worked out on the highest count you held in the 90 days before it — not the count on the renewal day itself.

The reason is symmetry and predictability. Without it, a register could be emptied days before renewal to reach a lower rate. With it, the rule is the same for everyone and known in advance: to take a reduction at renewal, the lower count needs to be real for the last quarter of the term.

Increases apply from the next invoice. Reductions never happen automatically mid-term.